CHAIRMANS REPORT 2003-2004 ASSOCIATION OF EUROPEAN MIGRATION INSTITUTIONS Ladies and Gentlemen: Those of us who were fortunate enough to be present at last year’s Annual Meeting in Portugal will not doubt recall it with pleasure. Professor Armando Oliveira and Professor Beatriz Rocha Trindade and their CEMRI colleagues in the Open University in Lisbon hosted it splendidly and we are most grateful to them. We rely greatly on our Annual Meeting as our main opportunity for renewing old friendships and making new ones, for reviewing progress, and for charting our direction for the coming year. In Lisbon we welcomed several new members, launched the first issue of our AEMI Journal, heard many interesting papers and engaged in discussion. We left Lisbon with an ambitious programme, particularly with regard to the idea of making an application to the European Union-funded Culture 2000 programme for a European Migration Heritage Route Project, designed to be of benefit to all members of the Association. So how did we fare? Your Board, for the second year of the current three-year cycle, has been Henning Bender (Denmark) as general secretary, Hans Storhaug (Norway) as editor of the Journal, Armando Oliveira (Portugal) as representative of last year’s host institution, Per Nordahl (Sweden) as representative of the host institution of 2004 and myself as chairman (Northern Ireland). We met face-to-face only once this year, immediately before the Annual Meeting here in Växjö, Sweden. This is in contrast to the previous year when we met three times in Luxembourg, thanks to the support of Antoinette Reuter and her colleagues in Centre des Documentations, Dudelange. The effort of the Board has been mainly directed towards three main objectives: completion of an application for the European Migration Heritage Route Project to the European Union-funded Culture 2000 programme; preparation for a pilot European Migration Heritage Week programme in October 2004; and production of the second issue of the AEMI Journal. Our application for the European Migration Heritage Route Project was submitted on time in November 2003 (see Appendix 1). In Lisbon we had identified four main project activities, designed to include and benefit as many AEMI members as possible: 1. Enlargement of the network of the Association of European Migration Institutions to include at least one member institution in each European state 2. Development of a new on-line ‘European Migration Heritage Resources Portal’ 3. Establishment of a new, annual ‘European Migration Heritage Week’ 4. Establishment of a the ‘European Migration Heritage Route’ as new Cultural Route The rules of the Culture 2000 programme do not permit organisations such as AEMI to apply. For an application for a three-year project it was necessary for one member institution to undertake the responsibility of making the application as the ‘lead partner’ and for at least four other institutions (all from different countries) to undertake the responsibility of ‘co-organisers’ of the project. In the event nine AEMI members made a co-operation agreement as ‘co-orgranisers’ with the Centre for Migration Studies, Omagh as the lead partner (see Appendix 1). As you may imagine it was a great deal of hard work for all involved to ensure that all the necessary materials from nine partners were put together in time for the deadline. The proposed project Budget, which is set out in Appendix 2, gives an indication of the considerable scale of commitment required of co-organisers in terms of resources. As I acknowledged in my letter to members in February (Appendix 3), with hindsight communication with the whole membership of the Association about the project could have been better. We should learn from this experience in taking our project forward by making sure that all members are as well informed as possible and have the opportunity to contribute to discussion and to participate at whatever level suits them best. Having made the application in November, it was our expectation to receive a decision from Brussels in April. In the event we did not receive it until late May. As no doubt we are all now aware, our application was not successful, coming some nine points short of the ‘cut’ (see Appendix 4). I wrote to the membership about this in June (Appendix 5), emphasising the importance of proceeding as planned with the pilot ‘European Migration Heritage Week’ in October. Although some members have responded to Hans Storhaug, offering events to be included in the pilot programme, the response overall has poor so it would seem that there is a problem with this idea. Perhaps the proposed timing of the ‘Week’ in October is not suitable or, more seriously, the concept does not meet the needs of members. We need to discuss this issue further. As to the future of the European Migration Heritage Route Project idea as a whole, we clearly need to give further consideration to the best way forward. Through the experience of putting together our application we have learned a great deal about ourselves as an Association and our capacity and appetite for delivering such an ambitious programme. Our aim remains to transform the Association by expanding its membership throughout Europe and raising its profile as the leading institution of its kind. In order to do this we must develop a full-time secretariat of some kind. We need to be clear about our position and play to our particular strengths. If the Culture 2000 programme does not turn out to provide the key to our development as we had hoped, we need to find an alternative that will. Most immediately we have two main options to consider. The Culture 2000 programme is making one further call for applications for 2005, so we might resubmit in a modified form our European Migration Heritage Route Project (the deadline is 29 October 2005). Alternatively, we might prefer to develop a new project proposal and apply for funding from a different source. A third option, of course, is to do neither. At Växjö we need to talk all this through, exchange information and weigh up the possibilities. In the course of the year at least three other projects have been developing that have called for the support of AEMI members: Wincie Johannsdottir at the Icelandic Emigration Center has succeeded in steering the ‘Journey’ project past the first stage of evaluation for European funding; Antoinette Reuter of the Centre des Documentations in Luxembourg has invited members to consider participating in the ‘LuxPlus’ project, associated with Luxembourg being European Capital of Culture in 2007 (http://www.aemi.dk/news.php?page=101); and Hans Storhaug of the Norwegian Emigration Center has invited members to participate in a ‘Migration and Youth’ project, associated with Stavanger being European Capital of Culture in 2008 (http://www.aemi.dk/news.php?page=100). We look forward to discussing all this and more and may I take this opportunity to urge members, particularly those not able to be present at our meeting in Sweden, to make their views known to members of the Board As ever we are grateful to Henning Bender for his work as treasurer, for maintaining and updating our website which provides such an indispensable service for us and for responding to the enquiries of members and prospective new members. Hans Storhaug deserves our special appreciation for continuing the onerous job of founder editor of our Journal. We look forward to the second issue being distributed to members shortly after the meeting in Växjö. We thank again Armando Oliveira and Maria Beatriz Rocha Trindade for hosting the Annual Meeting in Lisbon in 2003. And we also thank Per Nordahl and his colleagues for undertaking the task of preparing to host us in Växjö in 2004. May our deliberations there prove fruitful in the year ahead. Brian Lambkin Chairman APPENDIX 1 EXTRACT FROM CULTURE 2000 APPLICATION 1. Title and Description of Project EUROPEAN MIGRATION HERITAGE ROUTE PROJECT This project is about promoting access and adding value to a special aspect of Cultural Heritage: the European Migration Heritage. This is the surviving evidence that enables us to learn about our European migration culture and history. Migration is simply the movement and settlement of people (emigration and immigration); migration culture is the distinctive ‘way of migrating’ associated with a particular group of people; and European migration history is ‘the whole story’ of European migration so far as we can know it. Europe has been a continent on the move at least since early modern times. Migration within the borders of its various states and emigration and immigration have shaped its social, economic and cultural fabric and influenced its political choices. This dynamic of migration has not yet come to an end. It will remain a dominant characteristic of Europe in the century ahead. During the last two centuries most European states shifted from being countries of net emigration to countries of net immigration. Although Europe is marked by demographic, social and cultural diversity as a result of migration, migration history is still rarely written into our national memories (through museums, school and university curricula and historiography). In the dominant discourse of some countries emigrants may be rejected as ‘traitors’ to their home state, while in others immigrants may be seen as a threat to national identity. We ‘treasure’ the surviving evidence of our European migration heritage, to a greater or lesser extent, in archives, libraries and museums, such as those of the co-organiser institutions of this project. Because this aspect of our Cultural Heritage is still relatively neglected, this project is about ‘treasuring’ our European Migration Heritage to a greater extent than at present and by adding value to it by making it more accessible as a new European Cultural Route, within the framework of the Council of Europe’s European Institute of Cultural Routes. 2. Aims and Objectives of the European Migration Heritage Route Project The aims of the project are as follows: • making creative and innovative use of information technology in dialogue and exchange about that part of our cultural heritage that relates to migration • fostering intercultural dialogue and exchange between European and non-European cultures linked by the theme of migration • disseminating know-how and promoting good practice for the safeguarding and conservation of the part of our cultural heritage that relates to migration • supporting the development of cultural heritage tourism on the theme of migration • engaging citizens in cultural activities related to the European migration heritage of both emigration and immigration • contributing to good citizenship and social integration through better understanding of Europe’s migration heritage: its past mainly as a ‘sender’ of emigrants to other countries and its present mainly as a ‘receiver’ of immigrants from other countries The objectives of the project are to: • promote knowledge, understanding and appreciation of European migration culture, history and heritage, particularly of the historic emigration from Europe and its relevance to current immigration to Europe • improve access to European migration heritage resources, particularly the collections of members of the Association of European Migration Institutions, and their use for educational purposes • stimulate cultural tourism to European migration heritage sites and attractions, including those of the Association of European Migration Institutions and public migration monuments and sites by establishing a new European Migration Heritage Route Anticipated results of the project The anticipated results of the project are: 1. Enlargement the Association of European Migration Institutions to include one member institution in each European state and thereby a more inclusive and effective trans-European network focused on migration heritage 2. Value added to European Migration Heritage through development of a new on-line ‘European Migration Heritage Resources Portal’ 3. Enhanced awareness of European Migration Heritage through establishment of a new, annual ‘European Migration Heritage Week’ (October), including an events programme, advertised and co-ordinated by the enlarged Association of European Migration Institutions Network 4. Improved access to European Migration Heritage through establishment of a new ‘European Migration Heritage Route’ Approach and methods adopted for the implementation of the project The project will: • Address the citizen through engagement in the events and activities of the ‘European Migration Heritage Week and through exploration of the new ‘European Migration Heritage Route’ • Make use of new technology to enable more creative use to be made of European Migration Heritage Resources through a new on-line ‘Portal’ through an Interactive on-line European Migration Heritage Map (GIS: Geographic Information System) • Link tradition and innovation by enlarging a network of institutions that are concerned with presenting to citizens both Europe’s emigration history and its immigration present, and by disseminating a new ‘European Migration Heritage Route Book’ that will present Europe’s migration past and present in an integrated way. Beneficiaries of the project The main beneficiaries of the project will be the citizens of Europe and visitors to Europe who will engage with the European Migration Heritage through participating in the events of European Migration Heritage Week, visiting sites and monuments and institutions along the European Migration Heritage Route, and making use of the resources provided by the institutions that are members of the Association of European Migration Institutions Network. These will include: Young People in schools, Cultural tourists; Visitors to museums, libraries and archives; Family history researchers; Members of local historical societies; University students; Researchers in the field of migration studies; Immigrant organisations within Europe; Immigrant organisations of European origin (outside Europe) Location and relevant date(s) of project activities and their duration. Projects activities will be located in participating institutions throughout Europe and on-line through the websites of AEMI and the European Institute of Cultural Routes. We aim to start the project by June 1 2004 and finish by June 1 2007. Activity 1 Enlargement of the network of the Association of European Migration Institutions to include at least one member institution in each European state The Association of European Migration Institutions currently has thirty members, based in 16 of the member states of the EU. The membership is currently concentrated in North West Europe. The main aim of this activity is to develop the north-south axis and the east-west axis of the Association.The project will achieve enlargement of this network by a policy of strategic recruitment based on the results of an in-depth survey that will identify potential member institutions in the member countries of the enlarged EU, particularly in the south and east. A special series of Annual Conferences will be organized to focus on support for new members and developing improved co-operation between members. A special grant scheme will be set up to promote attendance at these Conferences by potential members (especially in new member states) who would otherwise be prevented from attending by financial considerations. Objectives • Identify potential new members institutions of AEMI in each state in the enlarged EU. • Make contact with potential new members • Make visits to potential new members • Issue invitations to special series of Annual Networking Conferences • Design special Annual Conference programme for support of new members and improved co-operation between members (with regard to Activities 2, 3 and 4) • Design and implement grant scheme to support attendance of new members • Engage new members in Activities 2, 3 and 4 Target Group Potential new member institutions of AEMI (that is, institutions which have as their main function the documentation, preservation and presentation of the European Migration Heritage, past and present) Indicative Timetable 2004 Identify potential new members Contact potential new members Set up Grant Scheme to support attendance of new members at special Conference series 2004-2006 Operate Grant Scheme Operate Special Annual Networking Conference Series: October 2004 Sweden (3 new members) October 2005 Paris (4 new members) October 2006 Lithuania (?) (5 new members) Contribution of new AEMI members to Activities 2, 3 and 4 2006 Evaluate Grant Scheme and Conference Series 2007 Evaluation Report Expected Results • An enlarged and strengthened AEMI network capable of representing the European Migration Heritage more comprehensively and of supporting effectively Activities 2, 3, and 4. • Better representation of AEMI membership in southern and eastern Europe • New member institutions from new accession states integrated into AEMI network • Stronger solidarity between AEMI member institutions through joint project work (Activities 2, 3 and 4) • Sustainability of Activities 1-4 beyond the three-year life of the project Activity 2 Development of a new on-line ‘European Migration Heritage Resources Portal’ The current AEMI website acts as a ‘portal’ to the websites of member institutions through which access to their on-line resources are gained. This new on-line ‘European Migration Heritage Resources Portal’ will enable the user to have improved access all the on-line resources of members through one search instead of having to make separate individual searches as at present. For example, a search on the term ‘Irish’ on this new portal will indicate which of all the separate on-line resources contain relevant information. This activity will require technical design and implementation. The result will be to enable much more creative use to be made of existing resources than is possible at present. For examples of on-line resources to be included see www.noks.dk; www.danpa.dk; and www.cmsied.qub.ac.uk . Objectives To design a new ‘portal’ site that will integrate and enhance access to the current on-line resources of the member institutions of AEMI Target Group Researchers of all levels (from school students through to graduate students, including family history researchers and ‘roots’ tourists) with an interest in European emigration and immigration Indicative Timetable 2004-2006 Design 2006-2007 Implementation 2007 Evaluation Report Expected Results • Added value to European Migration Heritage on-line resources • Facilitation of comparative study across different countries • Increased use of resources for knowledge and understanding of European Migration Heritage • Promotion of a European perspective in the national, regional and local study of history • Highlighting of connections between historical and current data on migration • Sustainability of the EMH Resources Portal beyond the three-year life of the project Activity 3 Establishment of a new, annual ‘European Migration Heritage Week’ The aim of this new, annual ‘European Migration Heritage Week’, to be held (provisionally) in the second week the month of October, will be ‘to remember European migrants of the past and connect with migrants of the present – both within Europe and without’. Member institutions of the AEMI network will put on events of various kinds that promote this aim during this week. The events will form a co-ordinated programme. This programme will be publicised by means of a specially designed, high-quality poster and logo used by all the participating institutions and displayed (including on-line) nationally, regionally and locally. It will also be advertised within the context of the development of the new ‘European Migration Heritage Route’. A travelling exhibition presenting the European Migration Heritage Route will be displayed (four versions) in participating institutions throughout the third year of the project. A special grant scheme will be established to support partner institutions in developing special events, especially events designed to increase the participation and access to the European Migration Heritage of the general public and in particular young people, including persons with special needs). Objectives to remember the European migrants of the past and connect with the migrants of the present – both within Europe and without Target Group Currrent and potential new users of the facilities and resources of the member institutions of AEMI Indicative Timetable October 2003 Agreement at Portugal AEMI conference to undertake pilot European Migration Heritage Week (EMHW)programme October 2004 Pilot EMHW Programme (launch at Networking Conference, Sweden 2004-5 Design, print and circulate special poster with logo Design EMH Route Travelling Exhibition September 2005 Co-ordination and publication of special events programme Launch at Paris AEMI Networking Conference October 2005 EMHW Events Programme advertised with special poster October 2006 EMHW Events Programme advertised with special poster 2006-2007 Travelling Exhibtion EMH Route tours network (4 versions) October 2007 EMHW Evaluation Report Expected Results • Increased awareness of the European Migration Heritage • Increased participation in events that promote knowledge, understanding and appreciation of the European Migration Heritage • Citizens who are better informed about the challenge presented to European states by current immigration • Increased cultural tourism to the regions • Closer connections with, and support for, organisations in Europe working with immigrants and their descendants, and organisations outside Europe working with immigrants of European origin and their descendants. • Sustainability of EMHW beyond three-year life of project Activity 4 Establishment of a the ‘European Migration Heritage Route’ as new Cultural Route The aim of this new ‘European Migration Heritage Route’ will be to promote cultural tourism to the Europe’s migration heritage, including its sites and monuments, within the context of the network of Cultural Routes promoted by the European Institute of Cultural Routes (EICR). This will involve the design and publication of a new: • Interactive on-line map of the Route • Route Brochure • Route Book. The Interactive on-line Map of the Route will be hosted by AEMI and EICR. It will build on the model already developed by one of the project’s co-organisers, Roots to the Routes (see the ‘Heritage Map’, Annex 5) and make pioneering use of a Geographic Information System (GIS) in this field. The new Interactive on-line Map of the European Migration Heritage Route will show: the location of AEMI member institutions and of migration heritage sites and monuments (including links to photographs and brief explanatory text); links to AEMI member websites; link to the new ‘European Migration Heritage Resources Portal’; a series of maps visualising five centuries of European migration world-wide with main sites of departure and arrival, century by century or decade by decade as appropriate; road, railway, shipping and air networks, including main ports and airports of departure and arrival; direction and volume of migration flows; comparison of emigration and immigration patterns. Links to information about local accommodation and restaurants etc will also be included to facilitate use of the European Migration Heritage Route by the cultural tourist. Objectives • To design and publish on-line an Interactive on-line Map of the European Migration Heritage Route • To design, publish and circulate a Route Brochure that will advertise to cultural tourists the European Migration Heritage Route (A4, map of Route, maps of peak years of emigration and immigration side by side, AEMI web address, space for inserting local institution contact details) • To edit and publish a Route Book that will inform cultural tourists about the European Migration Heritage Route (150-200 pages, English and French, text level 10-12 years, introduction, overview, double page spread on the migration heritage of each European country, appendices, maps, photographs) Target Group Cultural tourists with a current or potential interest in the European Migration Heritage Indicative Timetable 2005 Publish and circulate Route Brochure 2006 Publish pilot version of Interactive on-line Route Map 2007 Launch of Inter-active on-line Route Map Publication of Route Book Expected Results • Creation of new European Cultural Route, to be promoted by the Institute of European Cultural Routes • Increased visits to facilities of AEMI members • Use of facilities of AEMI members for citizenship-related programmes for young people • Increased visits to sites and monuments of European Migration Heritage • Increased knowledge, understanding and appreciation of the European Migration Heritage • Increased income through cultural tourism to the regions • Sustainability of European Migration Heritage Route beyond three-year life of project Project Management Committee A Management Committee will be established to help guide the successful implementation of the project. Each partner (as listed above) has nominated a Lead Officer to sit on the Management Committee as follows: Partner Lead Officer Title Phone Fax e-mail 1 Brian Lambkin Director +442882256315 +442882242241 Brian.lambkin@uafp.co.uk 2 Henning Bender Director +4599 31 42 20 +45 98 10 22 48 emiarch@emiarch.dk 3 Hans Storhaug Director +4751538860 +4751538863 detnu@online.no 4 Knut Djupedal Director +4762574850 +4762574851 director@emigrant.museum.no 5 Per Nordahl Director +46 470201 20 +46 470 394 16 nordahl@swemi.nu 6 Miguel Benito Director +46 33 136070 +46 33 136075 miguel@immi.se 7 Wolfgang Grams Director 0441-9620433 04419620434 routes@t-online.de 8 Anoinette Reuter Member of Executive Board +352 51 69 85 +352 51 69 85 5 reuteran@pt.lu 9 Driss El Yazami Délégué général +33149285775 +33149280930 d.elyazami@wanadoo.fr APPENDIX 2 Proposed European Migration Heritage Route Project Budget I. EXPENDITURE 1. Staff (administration and coordination) These costs must not exceed 20% of the total amount of all other direct expenditure, i.e. Sections (3)+(4)+(5)+(6) a) Category A (project manager, administrator, expert, consultant, etc.) Estimated total budget Total actual expenditure This column to be completed only when submitting the statement of expenditure Function in the project Number of persons Number of days Amount in euro per day TOTAL Project co-ordinators 9 13 180 22,500 Total 9 13 Total (a) category A 22,500 b) Category B (assistance functions, etc.) Function in the project Number of persons Number of days Amount in euro per day TOTAL Clercial assistance 9 12 112 12,000 Total 9 12 Total (b) category B 12,000 c) Category C (secretaries, etc.) Estimated total budget Total actual expenditure Function in the project Number of persons Number of days Amount in euro per day TOTAL Financial Secretary 1 25 120 3,000 Total 1 27 Total (c) category C) 3,000 Total section 1 (a+b+c) 37,500 Estimated total budget Total actual expenditure 2. General expenditure (office supplies, consumables, depreciation of computer equipment corresponding to the duration of the action) NB: only the beneficiary's own costs directly incurred in implementing the project may be included in this section, -up to a maximum of 7% of the total amount of direct expenditure (sections 1, 3, 4, 5 & 6). Total section 2 4,000 3. Travel expenses and subsistence costs for administrative staff in connection with implementation of the project - Travel expenses and subsistence costs for participants in conferences or seminars organised as part of the project should be entered in section 5c1-5c3 of the form. - Travel expenses and subsistence costs directly linked to project activities should be entered in section 6h - Please indicate in Annex A: - the detailed calculation method for all amounts exceeding € 5000 - the places of departure and destination and the dates of the planned journeys. Estimated total budget Total actual expenditure a) Travel Number of persons Total N° of journeys Mode of transport Average cost per journey TOTAL 2 4 Air 1,125 Total (a) travel 4,500 b) Subsistence (accommodation and meals) Number of persons Total N° of days Average cost per day TOTAL 2 4 187.50 Total (b) subsistence 1,500 Total section 3 (items a+b) 6,000 4. Production, communication and dissemination costs - Details of the calculation method for all amounts exceeding € 5000 should be given in Annex B. - NB: do not include administrative staff expenditure under this heading. Estimated total budget Total actual expenditure a) Production costs (publications, books, CD-ROMs, videos, Internet, etc.) (1) Total (a) production 534,250 (1) Please give details of the content b) Translation costs (please take account of the ceiling: maximum € 1.67 per line) Total (b) translation N/A c) Distribution costs (mail, postage, packaging, etc.) Total (c) distribution 36,000 d) Dissemination costs (advertisements, promotion, press, etc.) please specify: ……………………………………………….. ……………………………………………….. Total (d) dissemination - Total section 4 (items a+b+c+d) 570,250 5. Costs in connection with conferences, seminars and meetings Details of the calculation method for all amounts exceeding € 5000 should be given in Annex C. Estimated total budget Total actual expenditure a) Premises hire Total (a) premises hire 5,000 b) Equipment hire Total (b) equipment hire 5,000 c) Travel expenses / subsistence costs for participants and speakers Origin Total number of persons European Commission 3 Other institutions, agencies and official bodies of the European Union (e.g. Council, European Parliament) 3 Before breaking down the costs under headings (c1), (c2) and (c3), please enter in this table Country in which the conference/seminar is being held 5 precise details of the expected number and origin of conference participants and speakers. Other EU Member States (a) 67 Other EFTA/EEA countries (Iceland, Liechtenstein, Norway) (a) 6 Other countries (a) 1 Total number of persons 85 (a) Please give the expected number of persons per country in Annex D Estimated total budget Total actual expenditure c1) Travel expenses of conference participants and speakers - Please indicate in Annex C: - the detailed calculation method for all amounts exceeding € 5000 - the places of departure and destination and the dates of the planned journeys - Do not include European Union officials Number of persons Total N° of journeys Mode of transport Average cost per journey TOTAL 85 2 Air 550 93,500 Total (c1) travel 93,500 c2) Local transport - Please indicate in Annex C: - the detailed calculation method for all amounts exceeding € 5000 - the places of departure and destination and the dates of the planned journeys - Do not include European Union officials Number of persons Total N° of journeys Mode of transport Average cost per journey TOTAL 85 2 Bus 16.26 2,765 Total (c2) local transport 2,765 Estimated total budget Total actual expenditure c3) Subsistence (accommodation and meals for conference participants and speakers) - Please indicate in Annex C: - the detailed calculation method for all amounts exceeding € 5000 - the places and dates of the planned stays - Do not include European Union officials Number of persons Total N° of days Average cost per day TOTAL 30 3 187.50 Total (c3) subsistence 16,875 d) Interpretation Languages from/into which interpretation will be provided: - Interpretation from :…………………………………… - Interpretation into :……………………………………. d1) Interpreters (please take account of the ceiling: maximum € 600 per day, including travel and subsistence) Total (d1) interpreters 1,000 d2) Booths Total (d2) booths e) External speakers' fees (please take account of the ceiling: maximum € 500 per day) Total (e) speakers 1,000 Estimated total budget Total actual expenditure f) Reception staff Total (f) reception staff g) Reproduction costs (photocopies, etc.) for documentation to be distributed to participants Total (g) documentation 1,000 h) Supplies Total (h) supplies 1,000 i) Other costs (please specify) ………………………………………….…… ………………………………………………. Total (i) other costs Total section 5 (items a - i) 127,250 Estimated total budget Total actual expenditure 6. Miscellaneous costs directly linked to project activities - Details of the calculation method for all amounts exceeding € 5000 should be given in Annex E. - NB: do not include administrative staff expenditure under this heading. a) Artists' fees b) Insurance c) Premises hire d) Equipment hire e) Transport of equipment 2,000 f) Copyright or royalties 1,000 g) Artists re-sale rights h) Travel expenses / Subsistence costs (1) 2,000 (1) - Please indicate in Annex E: - the detailed calculation method for all amounts exceeding € 5000 - the places of departure and destination and the dates of the planned journeys i) Purchases of equipment for production, creation, restoration (heritage) etc. j) Remunerations of scientific personnel, technicians, persons responsible for production, creation, restoration (heritage) etc. k) Other costs (please specify) ………………………………………… ………………………………………… ………………………………………… Total section 6 (items a - k) 5,000 Expenditure - grand total 750,000 II. INCOME Estimated total income Total actual income This column to be completed only when submitting the statement of expenditure 1. Specific grants a) European Commission (i.e. the grant for which this application is being submitted) 407,500 b) International public institutions (please submit a declaration of the relevant institutions – see part II, Point 9) Please specify: …………………………………………… …………………………………………… c) National/regional/local public institutions (please submit a declaration by the relevant institutions– see part II, Point 9) Please specify: …………………………………………… …………………………………………… d) Private companies (please submit a declaration by the relevant companies– see part II, Point 9) Please specify: …………………………………………… …………………………………………… Estimated total income Total actual income e) Others (please submit a declaration by the relevant organisations– see part II, Point 9) 407,500 Please specify: …………………………………………… …………………………………………… Total section 1 (items a - e) 407,500 2. Income generated by the project Any income generated by the project cannot and must not be considered as part of the self-financing (Section 3) a) Registration fees b) Sale of publications (European Migration Heritage Route Book) 5,000 c) Other Please specify: …………………………………………… …………………………………………… Total section 2 (items a+b+c) 5,000 3. Self-financing by the applicant organisation and co-organisers This contribution must be own funds or raised and secured funds specifically for the project. Income generated by project activities cannot in any way be considered as raised funds. a) Applicant organisation: Centre for Migration Studies, Northern Ireland (UK): 37,500 b) Co-organisers: (please specify) Danish Emigrant Archives, Denmark Norwegian Emigrant Center, Norway Norwegian Emigrant Museum, Norway Swedish Emigrant Institute, Sweden Swedish Immigrant Institute, Sweden Routes to the Roots, Germany Centre for the Documentation of Human Migration, Luxembourg Génériques, Immigration Archives, France Each to contribute: 37,500 (5%) (personnel costs designated by co-organiser institutions specifically to project work and other designated funds) Total section 3 (items a+b) 337,500 Income - grand total (1+2+3) 750,000 APPENDIX 3 LETTER FROM THE CHAIRMAN: THE EUROPEAN MIGRATION HERITAGE ROUTE PROJECT 2 February 2004 Dear AEMI Members A little late at the beginning of February, may I offer you greetings and best wishes for this new year nevertheless. As you will I hope know, our application for funding for our ‘European Migration Heritage Route Project’ was submitted to the EU Culture 2000 Programme in November. We have tried to design a project that will be genuinely to the mutual benefit of all AEMI members and will be as inclusive as possible. May I remind you that it is not possible for Associations like AEMI to apply as such for this funding and therefore we needed to have a number of AEMI member institutions volunteering to take on the responsibility of ‘co-organisers’. My apologies if our communications in all this have not been as effective as they might have been. We now await the outcome of our application, which we should know by April. In the meantime, we aim to carry forward one important strand of the project. This is what we have called Activity 3: the establishment of a new, annual ‘European Migration Heritage Week’ (see extracts from our application in the appendix below which describe it and the organisations taking responsibility for managing it). At our Annual Meeting in Lisbon we agreed that, regardless of the outcome of our funding application, we would proceed with a ‘pilot’ European Migration Heritage Week in October 2004. Therefore each AEMI member institution is asked to consider contributing an ‘event’ to the pilot programme European Migration Heritage Week in October 2004. Please interpret ‘event’ in the broadest sense. It is meant to encompass any ‘activity’ of a public nature that would be part of your normal programme. ‘Events’ might include the following: • lectures • exhibitions • films • special days for schools For example, the Centre for Migration Studies at the Ulster-American Folk Park in Northern Ireland where I work holds what we call a ‘Literature of Irish Exile Autumn School’ on a Saturday in October. We plan to make that our contribution to the ‘pilot’ European Migration Heritage Week in October 2004. The benefit of a having a coordinated ‘programme of events’ during this particular week is that it will enable us to advertise the ‘idea’ of a European Migration Heritage and the ‘idea’ that there is an Association of European Migration Institutions concerned with it (by displaying a common poster, and getting publicity in our local areas on television, radio and in the newspapers). Hans Storhaug has kindly agreed to take on overall responsibility for managing this aspect of our 'European Migration Heritage Route Project' and Knut Djupedal has kindly agreed to be the 'programme advisor'. Hans will be in contact with you as a follow up to this letter. I would ask you to please give serious consideration to contributing an ‘event’ to our pilot programme and to contact Hans with details (or questions if you need further clarification): Hans Storhaug [detnu- hs@online.no]. May I take this opportunity on behalf of the AEMI Board to thank you all for your contributions to the Association in the year past, especially our colleagues in Lisbon who were such splendid hosts. We look forward to being able to launch an exciting ‘pilot’ European Migration Heritage Week programme when Per Nordahl and his colleagues welcome us to Växjö, Sweden at the end of September (29 September - 2 October). Yours sincerely, Brian Lambkin Chairman APPENDIX 4 DECISION FROM BRUSSELS ON EUROPEAN MIGRATION HERITAGE ROUTE PROJECT ~** EUROPEAN COMMISSION * * Directorate-General for Education and Culture * * * * Culture, audiovisual policy and sport * Culture: policy and framework programme Brussels, 21M A I 2004 EAC.C2 - HH/CS/is D(2004) 10897 CENTRE FOR MIGRATION STUDIES, ULSTER- AMERICAN FOLK PARK Sir Peter Froggatt Mellon Road, Castletown Omagh BT78 5QY ROYAUME-UNI (UK) Subject: Culture 2000 Programme, Call for proposals N°: OJ C195/46 of 19.08.2003 Project ref. N°: CLT2004/A2/CH/UK-2059 Project title: The Europeau Migration Heritage Route Project Dear Sir Peter Froggatt, The European Commission has finalised the examination of proposals submitted under the category of multi annual cooperation projects in the field of Cultural Heritage. A list of projects which will be considered for EU funding has been established on the basis of the recommendations of independent experts proposed by the countries participating in the Culture 2000 programme and in consultation with the management committee (consisting of representatives from the Ministries of all countries participating in the programme). The independent group of experts had to examine 88 projects. Each expert has carefully evaluated the cultural and technical quality of the proposals. Each expert has carefully evaluated the cultural and technical quality of the proposals. The score that the experts have attributed to each project is based on an evaluation form created by the Commission's services. The maximum number of points to be awarded was 200. The evaluation was made on the basis of seven criteria with specific weighting according to their importance in relation to the objectives of the programme and the criteria in the Call for proposals for 2004. In order of decreasing importance, the criteria were as follows: Project's degree of correspondence with the general themes and the priorities of the Culture 2000 Programme; quality of the project with regards to the criteria mentioned in the Call for Proposals; European cultural added value; professional competence of the involved organisations; impact on the general public and visibility; degree to which social issues are addressed and 'the overall c~ltural qualit'jbf the project Given the restricted budgetary resources and as indicated in the Call for proposals only approximately 15 projects can be selected to receive EU funding. The Commission has proposed to select 17 projects which have received a score of 145.75 and above from the experts. As to your application, I regret to inform you that your proposal received only 136.80 points and consequently is not among the projects proposed for funding. Yours sincerely, Commission europeenne, B-1049 Bruxelles 1 Europese Commissie, B-1049 Brussel - Belgium. Telephone: (32-2) 29911 11. Office: B100 6/07. Telephone: direct line (32-2) 2965450. Fax: (32-2) 299 9283. http://europa.eu.i nt/commldgsled u ca Ii on_cu I tu re APPENDIX 5 Letter from Chairman to AEMI Members, June 2004 Dear Colleagues, I am sorry to be the bearer of bad tidings about our Culture 2000 Application for the European Migration Heritage Route Project if you have not already heard. I am afraid that the verdict from Brussels is negative. Please see the letter attached. After all the hard work that went into it this is very disappointing. However, your Board is determined that it shall not go to waste. The whole process made us think very hard about AEMI and the direction in which we want it to develop, and the different project components that we developed and put into our application remain valid nevertheless. We have the ideas and the plans. The problem remains how to acquire the resources necessary to implement them. While we think about the next step, I would just like to take this opportunity to thank every one for their support in this initiative. Meeting the deadline was an achievement in itself and it is encouraging at least to know that we scored so respectably. Our aim in the short term should be to be to implement our plans as far as we are able with current resources and be prepared for further collective action to come out of our meeting in Växjö. One part of the project that we are still going ahead with is the pilot of our European Migration Heritage Week in October. The response from members has not been very strong so far, but it was very gratifying to hear from colleagues in Scotland that they will be running a curator-led tour of the Scotland and the World Gallery in the Museum of Scotland and would like this event included as part of the European Migration Heritage Week programme. So, if you have not already, I would ask you to please give serious consideration to contributing an ‘event’ to our pilot programme and to contact Hans Storhaug with details (or questions if you need further clarification): Hans Storhaug [detnu- hs@online.no]. As you know, our Annual Meeting this year is kindly being hosted by Per Nordahl and his colleagues at the Swedish Emigrant Institute in Växjö, Sweden, at the end of September (29 September to 2 October). Per will shortly be circulating the programme, including advice on transport and accommodation. An important part of the programme will be discussion of how best to take the European Migration Heritage Route Project forward. If you wish to contribute to the programme, or comment on what you would like to see included, even at this late stage, please contact: Per Nordahl: nordahl@swemi.nu. I look forward to seeing as many of you as possible on 29 September in Växjö. With best wishes Brian Lambkin Chairman